Privacy Policy

Information You Provide Directly. We collect information you voluntarily provide, including your name, email address, phone number, institutional affiliation, and any messages or files you submit through our contact form or waitlist signup.

Usage and Technical Data. When you visit our site, we may automatically collect certain technical information such as your IP address, browser type, operating system, referring URLs, pages viewed, and time spent on pages. This data is collected via cookies and similar tracking technologies.

Communications. If you contact us by email or through our contact form, we retain the content of your message and your contact details in order to respond to your inquiry.

We use the information we collect to:

• Respond to your inquiries and provide customer support
• Send you updates about HealthRoundsAI and related products (with your consent)
• Improve our website, products, and services
• Analyze usage trends and monitor the effectiveness of our content
• Comply with legal obligations and enforce our terms
• Protect the security and integrity of our platform

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

Our website and marketing platform are not a covered entity or business associate under HIPAA for purposes of this site. We do not collect, store, or process Protected Health Information (PHI) through this website or our waitlist and contact forms.

The HealthRoundsAI coaching platform is designed as an educational tool for healthcare students and early-career clinicians. It does not process real patient data. Any future deployment of HealthRoundsAI within a covered healthcare entity will be governed by a separate Business Associate Agreement (BAA) and applicable HIPAA safeguards.

If you are a healthcare institution considering a partnership, please contact us at [email protected] to discuss data governance requirements.

We use cookies and similar technologies to enhance your experience, analyze site traffic, and support our analytics. You may control cookie preferences through our cookie consent banner or your browser settings.

Analytics Cookies help us understand how visitors interact with our site (e.g., pages visited, time on site). These are only activated with your consent.

Essential Cookies are required for the site to function and cannot be disabled.

We may share your information with:

• Service Providers — trusted third parties who assist us in operating our website and services (e.g., hosting, email delivery, analytics), subject to confidentiality obligations.
• Legal Requirements — when required by law, court order, or governmental authority.
• Business Transfers — in connection with a merger, acquisition, or sale of assets, with appropriate notice to you.

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Contact form submissions and waitlist entries are retained for up to 3 years unless you request deletion sooner.

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate data
• Request deletion of your personal information
• Opt out of marketing communications at any time
• Withdraw consent for analytics cookies via our cookie banner

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such information, please contact us immediately so we can delete it.

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our services after changes are posted constitutes your acceptance of the revised policy.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: